Conference Refund Policy

Conference activities, workshops, menu planning, and accommodations are paid for and planned in advance based on the number of registrants, therefore refunds, credits, and transfers are offered in accordance with this policy.  

All refunds, credits, and transfers are subject to a $25 processing fee. Refunds, credits, and transfers for annual conferences are only available after fully completing the written request form and submitting it to the main office.

Special Circumstances

The North American Drama Therapy Association (NADTA) will only consider full annual conference registration refunds in cases of death of an immediate family member or significant other (domestic partner or spouse), or illness/debilitating health condition of the registrant or a direct family member or significant other, which necessarily restricts travel and full conference participation by the registrant. A physician’s letter must document such illness/health condition; loss of life must be verified by a death certificate, an obituary, or other reasonable means. Death of a service animal, on which a disabled registrant's attendance is predicated, will also be considered with proper verification of the animal's certification. 

This refund policy also covers bookings cancelled by the carrier (air, train, and bus) that are unable to be rebooked due to natural disasters or government issued warnings against travel for safety and/or security reasons. Proof of cancellation is required. The policy does not include elective changes or cancellations of flights or travel. All cancellations and requests for refunds must be sent in writing via email, fax, or regular mail. Refunds for registration are processed 45 days after the conclusion of the conference.

There are no refunds within two weeks and throughout the conference itself.  A credit (minus process fee and if special circumstances are met) may be applied to registration at the next annual conference or transferred to another attendee of the current conference. Transfers  to multiple people, multiple transfers, or extending a credit past the following year is not permitted. Refund requests are not accepted after the last day of the conference.  

Refunds will only be issued for core conference registration and single day registration. Separate registration fees for performances, meals (including luncheon), and other special events are non-refundable.

Other Circumstances

For other circumstances, a credit or transfer will be considered as follows:

Requests made more than thirty (30) calendar days prior to the conference – registration fee (minus processing fee) may be transferred to another attendee of the current conference or applied toward the next year’s conference.  Multiple transfers or extending a credit past the following year not permitted.

Requests on or within thirty (30) calendar days of the conference – a credit of 75% (minus processing fee)  may be applied to registration at the next annual conference or transferred to another attendee. 

Credits will only be issued for core conference registration and single day registration. Separate registration fees for performances, meals (including luncheon), and other special events are not eligible.

To request a refund, credit, or transfer, please complete this form and return it as noted on the bottom of the second page. The form is a fillable PDF.


The requesting party is responsible for verifying that NADTA received the form and providing a valid postal address where a refund check can be received (if applicable).  The date the office receives the form will be used to determine eligibility.  All refunds will be allocated in United States (USD) dollars. Banks do not accept checks more than ninety 90 days after their issue date, please present refund checks to your bank for payment as soon as possible in order to insure you are able to access the funds. Checks that are not cashed after 120 days will be voided without an option to reissue. Unused unredeemed credits or transfers will be forfeited.

Refund Request Form

This form is a fillable PDF.